Accounts Receivable Clerk

Accounts Receivable Clerk Job Description

The Accounts Receivable Champion at Seasons Best Landscaping plays a crucial role in supporting the financial stability and success of the company. This person is responsible for managing the accounts receivable process, tracking and posting payments, and resolving any discrepancies. The Accounts Receivable Clerk works closely with internal teams, customers, and vendors to ensure timely and accurate collection of outstanding payments.

As the Accounts Receivable Clerk at Seasons Best Landscaping, you must also be able to perform the following essential functions of the job:

• Payment Processing: Receive and record payments from customers, applying them to the appropriate accounts receivable records and ensuring accuracy.
• Dispute Resolution: Investigate and resolve any billing discrepancies or disputes in a timely and professional manner, coordinating with internal departments and customers.
• Customer Relationship Management: Build positive relationships with customers, responding to inquiries and providing excellent customer service regarding billing and payment-related matters.
• Cash Application: Reconcile and apply incoming payments accurately to customer accounts, ensuring proper allocation and documentation.
• Reporting: Prepare regular reports on accounts receivable status and aging analysis for management review.
• Documentation and Recordkeeping: Maintain accurate and organized records of invoices, payments, and customer communications in compliance with company policies and procedures.
• Process Improvement: Identify opportunities to streamline and improve the accounts receivable process, suggesting and implementing appropriate solutions.

Job Skills & Personal Characteristics

• High degree of accuracy, attention to detail and confidentiality
• Excellent communication and problem-solving skills
• Strong organizational skills and ability to prioritize and meet deadlines
• Good customer service and ability to collaborate effectively across teams

KPIs

• Percentage of revised invoices at 2% or lower
• Days sales outstanding [DSO = (accounts receivable/total credit sales) * number of days]
• Average days delinquent
• Bad debt to sales ration [(uncollected sales/annual sales) * 100]
• Right-party contacted rate (percentage of contact attempts to the correct person)

Requirements

• Education: Associate degree in accounting or finance
• Experience: Minimum 1-year prior accounting or accounts receivable experience
• Knowledge: Understanding of GAAP accounting and accounting operations; good technical skills including Excel, QuickBooks and experience with ERP Systems
• Eager and quick learner of accounting system
• Effective calendar and time management

Compensation & Benefits 

• Highly competitive salary (BOE)
• Medical, dental & vision insurance
• HSA Account
• Employer match Simple IRA
• Paid training / continuing education programs
• Company Reds, Bengals, FC Cincinnati & Concert Tickets
• Snacks, Gatorade, water provided daily
• $18 – $23/hr based on experience

About Seasons Best Landscaping

H&T Services / Seasons Best Landscaping is one of the most reliable and trusted grounds maintenance & landscape installation companies in the Greater Cincinnati market. As a Veteran Owned Business, we pride ourselves on our unwavering commitment to quality and customer service!

H&T Services / Seasons Best Landscaping has over 15 years of experience in commercial and residential grounds maintenance. Our client base is focused on higher-end residential and commercial properties. Our service area covers communities throughout the Northern Kentucky, Greater Cincinnati, and Southern Dayton areas. We are a fast-paced, high-growth company that is a multiple recipient of the Cincinnati Business Courier’s Fast 55 Award.

We believe our employees are our most valuable asset. This is why we offer competitive pay, excellent benefits and a great place to work. We are looking for a positive, energetic and competitive individual to join our dynamic team who will faithfully carry out our company’s mission, vision and core values.

Vision:

To be recognized by our clients, team members and industry experts as the #1 recommended landscape maintenance and installation company in our region.

 Mission:

To go above and beyond all expectations of our clients while enhancing the beauty and value of their property.

Core Values: 

Grit – Leadership – Best in Class – Selfless Service